NSA South Sheep

Trade Exhibitors Conditions and Information

The closing date for applications is Friday 1 st June 2018.  Late entries will be accepted if space permits with a 20% surcharge, but with no guarantee of being in the Event Guide

  1.  Maximum height for the majority of indoor stands is 2.5 m. No trailers allowed within Buildings without Organisers permission.

  2. Boundaries of your site will be marked, please be careful not to encroach on your neighbours. No exhibitor will be allowed to arrange their stand or place their sign in such a way as to obstruct the light or to inconvenience or affect the display of any other exhibitor.  If your stand has solid sides that might affect neighbouring stands then the organizer must be informed at the time of booking.  Only or mainly products and materials relevant to agriculture or related industries can be exhibited.

  3. Please be sure to bring your passes, including vehicle passes as the gate staff will have been briefed that anyone arriving on site on 8th September without a pass will be directed to the public car park and have to pay an admission charge. No refunds will be given.  Extra passes are available in advance at £5 plus vat.  No passes are needed for access on 6th/7th September.

  4. Exhibitors are responsible for the removal of refuse from their stand. Bags will be provided.

  5. No generators on site.  Electricity can be provided for indoor and outdoor exhibitors but must be pre-booked

  6. Please provide a fire extinguisher for your stand.

  7. Access for the erection of stands is from 12 noon to 6pm on Thursday 6th September and from 8am to 7.00 pm on Friday 7th September.  A telehandler will be available on Thursday/Friday to unload heavy items but at exhibitors own risk.  Anyone needing access outside these times must contact the organizer to arrange.  All vehicles must be removed to the exhibitor’s car park by 8.30am.  No vehicles will be allowed on site after 8.00am.

  8. A security guard will be on site overnight on Friday 7th   September.

  9. Stands are to remain open until 5pm on the Event day. Any Stand that breaks down early will be considered as to not wishing to exhibit at future events!

  10. Sub-letting of stands is not permitted.  No person other than the exhibitor who has been allocated space will be allowed to sell or display articles on the stand.

  11. Sole catering and bar rights have been granted.

  12. Every applicant is subject to the conditions affecting NSA South Sheep 2018.

  13. Responsibility of Exhibitors.  The National Sheep Association (The Association) will not be responsible for any accident, damage or loss however caused, which may occur to any exhibitor or his animals, articles or property brought onto the site.  The Association will not be responsible for any actions or expenses on account of or in respect of any such damage or injury caused.  All Exhibitors must have Full Public Liability Insurance and will provide proof of the current policy to the Association if requested.  All exhibitors indemnify the Association from any claims in connection with the exhibitor’s staff, equipment, display animals or vehicles.

  14.  THE DECISION OF THE ORGANISING COMMITTEE REGARDING THESE CONDITIONS WILL BE FINAL.

Breed Societies and Breeders, Conditions and Information

The closing date for applications is Friday 1 st June 2018 for guaranteed inclusion in the programme.  Late entries will be accepted if space is available and with a surcharge of £25.

  1. Boundaries of your site will be marked, please be careful not to encroach on your neighbours. No exhibitor will be allowed to arrange their stand or place their sign in such a way as to obstruct the light or to inconvenience or affect the display of any other exhibitor.  If your stand has solid sides that might affect neighbouring stands then the organizer must be informed at the time of booking.  Maximum height for indoor stands is 2.5m.  There will be limited space for stands exceeding 7’ & these will be allocated on a first come, first served basis. No trailers allowed within the Buildings without the Organisers permission.

  2. If possible sheep should be delivered to the site between 4pm and 7pm on Friday 7th September.  Access will also be possible between 6am and 8.00am on 8th September by prior permission.  Be sure MV or Non MV status is stated on the entry form and all Movement Licences accompany stock.

  3. Please be sure to bring your passes, including vehicle passes (2 per exhibitor) as the gate staff will have been briefed that anyone arriving on site on 8th September without a pass will be directed to the public car park and have to pay an admission charge. No refunds will be given.  Passes are needed by people supplying sheep to your stand.  Extra passes are available at £5 plus vat but must be purchased in advance. 

  4. Exhibitors are responsible for the removal of refuse from their stand. Bags will be provided.

  5. No generators on site.  Electricity can be provided for exhibitors but must have been pre-booked.

  6. Please provide a fire extinguisher for your stand.

  7. Access for the erection of stands is from 12 noon to 6 pm on Thursday 6th September and from 8am to 7.00 pm on Friday 7th September.  A telehandler will be available on Thursday 6th September and Friday 7th September to unload heavy items but at the exhibitors own risk.  Anyone needing access outside these times must contact the organizer to arrange.  All vehicles must be removed to the exhibitor’s car park by 8.30 am on 8th September.  No vehicles will be allowed on site after 8.00 am.

  8. A security guard will be on site overnight on Friday 7th September

  9. Stands are to remain open until 5pm.

  10. Sub-letting of stands is not permitted.  No person other than the exhibitor who has been allocated space will be allowed to sell or display articles on the stand.

  11. Sole catering and bar rights have been granted.

  12. Every applicant is subject to the conditions affecting NSA South Sheep 2018.

  13. Responsibility of Exhibitors.  The National Sheep Association (The Association) will not be responsible for any accident, damage or loss however caused, which may occur to any exhibitor or his animals, articles or property brought onto the site.  The Association will not be responsible for any actions or expenses on account of or in respect of any such damage or injury caused.  All Exhibitors must have Full Public Liability Insurance and will provide proof of the current policy to the Association if requested.  All exhibitors indemnify the Association from any claims in connection with the exhibitor’s staff, equipment, display animals or vehicles.

  14. THE DECISION OF THE ORGANISING COMMITTEE REGARDING THESE CONDITIONS WILL BE FINAL