NSA North Sheep 2023
General Conditions and Information
1.1. Company details. National Sheep Association (company number 00037818) (we and us) is a company registered in England and Wales and our registered office is at The Sheep Centre, Malvern, Worcestershire, WR13 6PH. Our VAT number is 273 3469 44. We operate the website www.nationalsheep.org.uk .
1.2. Contacting us. To contact us telephone Heather Stoney-Grayshon at 079666 99930 or e-mail firstname.lastname@example.org . How to give us formal notice of any matter under the Contract is set out in clause 16.
2.1. Our contract. These terms and conditions (Terms) apply to the order by you and supply of Services by us to you (Contract). They apply to the exclusion of any other terms that you seek to impose or incorporate, or which are implied by law, trade custom, practice or course of dealing.
2.2. Entire agreement. The Contract is the entire agreement between you and us in relation to its subject matter. You acknowledge that you have not relied on any statement, promise or representation or assurance or warranty that is not set out in the Contract.
2.3. Language. These Terms and the Contract are made only in the English language.
3.1. Placing your order. Please complete the application form by following the onscreen prompts to place your order. You may only submit an order using the method set out on the site. Each order is an offer by you to buy use of the exhibition space (Exhibition Space) and ancillary services as specified in the order (Services) subject to these Terms at the NSA North Sheep 2021 event on 7th June 2023 (Event). All orders should be placed before 17th February 2023. Any orders received after 17th February 2023 will be subject to availability and will incur an additional 20% increase on the total order price. There is no guarantee that orders received after 17th February 2023 will be included within our advertising for the Event.
3.2. Correcting input errors. Please check the application form carefully before confirming it. You are responsible for ensuring that your order and any specification submitted by you is complete and accurate.
3.3. Acknowledging receipt of your order. After you place your order, you will receive an email from us acknowledging that we have received it, but please note that this does not mean that your order has been accepted. Our acceptance of your order will take place as described in clause 3.4.
3.4. Accepting your order. Our acceptance of your order takes place when we receive payment in full in accordance with clause 8 and when we send an email to you to accept it (Order Confirmation), at which point and on which date (Commencement Date) the Contract between you and us will come into existence. The Contract will relate only to those Services confirmed in the Order Confirmation.
3.5. If we cannot accept your order. If we are unable to supply you with the Services for any reason, we will inform you of this by email and we will not process your order. If you have already paid for the Services, we will refund you the full amount.
4.3. If you are emailing us or writing to us please include details of your order to help us to identify it. If you send us your cancellation notice by email, then your cancellation is effective from the date you send us the email.
4.4. If you cancel the Contract before 1st May 2023, we will refund you 50% of the price you paid for the Services, by the method you used for payment. We may deduct from any refund an amount for the supply of the Services provided for the period up to the time when you gave notice of cancellation in accordance with clause 4.2. The amount we deduct will reflect the amount that has been supplied as a proportion of the entirety of the Contract. If you cancel the Contract after 1st May 2023, you shall not be entitled to a refund.
5.1. Compliance with specification . Subject to our right to amend the specification (see clause 5.2) we will supply the Services to you in accordance with the specification for the Services appearing on our website at the date of your order in all material respects.
5.2. Changes to specification. We reserve the right to amend the specification of the Services if required by any applicable statutory or regulatory requirement or if the amendment will not materially affect the nature or quality of the Services, and we will notify you in advance of any such amendment.
5.3. Reasonable care and skill. We warrant to you that the Services will be provided using reasonable care and skill.
6.2.3. you provide us with such information, materials, certificates and insurance policies we may reasonably require in order to supply the Services, and ensure that such information is complete and accurate in all material respects;
6.1.7. you inform us of your intentions of digging holes on the grass within the Exhibition Space and all ground must be completely restored;
6.1.8. all materials and products used within the Exhibition Space are relevant to agriculture and related industries;
6.1.9. you book sufficient space to provide for display material and pens of sheep, if required, and you do not encroach or obstruct in anyway on neighbouring plots and you must inform us of any stands or banners which may obstruct neighbouring plots at the time of placing your order;
6.1.10. no display material or stand shall exceed the booking depth or width within the Exhibition Space
6.1.11. all refuse and rubbish must be removed from the Exhibition Space following the Event;
6.1.12. no generators are brought onto the Exhibition Space;
6.1.13. all materials and equipment brought onto the Exhibition Space are not dismantled or removed until 5pm on the day of the Event and all equipment shall be removed no later than 12noon on 8th June 2023.
6.1.14. you do not sub-let the Exhibition Space and no other person other than you shall sell or display articles of any description within the Exhibition Space;
6.1.16. if you are using a marque, you must provide us with a fire-resistant certificate;
6.1.17. no vehicles enter our marquees;
6.1.18. you furnish your Exhibition Space with a fire extinguisher;
6.1.20, If sheep are brought onto the Exhibition Space, they shall:
126.96.36.199. be declared as maedi visna accredited or non-maedi visna accredited at the time of placing your order and if this is not clear within your order, they will be placed in the non-maedi visna area;
188.8.131.52. be treated with a scab-approved product in advance of the Event;
184.108.40.206. be in place before 6pm 6th June 2023 for a veterinary inspection;
220.127.116.11. not be allowed to enter the Exhibition Space on 7th June 2023; and
18.104.22.168. be provided with appropriate bedding, feed and water.
6.2.1. we will be entitled to suspend performance of the Services until you remedy Your Default, and to rely on Your Default to relieve us from the performance of the Services, in each case to the extent Your Default prevents or delays performance of the Services. In certain circumstances Your Default may entitle us to terminate the Contract under clause 14 (Termination);
6.3. If food and drink is supplied in breach of clause 6.1.15, you shall indemnify us against all liabilities, costs, damages and losses incurred in respect to any sole catering rights we have granted to any third party.
7.4. We use our best efforts to ensure that the prices stated for the Services are correct at the time when the relevant information was entered into the system. However, please see clause 7.8 for what happens if we discover an error in the price of the Services you ordered.
7.6. All payments received from outside the United Kingdom shall be subject to a £7 handling fee in addition to any Charges.
7.7. Our Charges are exclusive of VAT, unless illustrated within the invoice. Where VAT is payable in respect of some or all of the Services you must pay us such additional amounts in respect of VAT, at the applicable rate, at the same time as you pay the Charges.
7.8. It is always possible that, despite our best efforts, some of the Services on our site may be incorrectly priced. Where the correct price for the Services is less than the price stated on our site, we will charge the lower amount and if the correct price for the Services is higher than the price stated on our site, we will contact you as soon as possible to inform you of this error and we will give you the option of continuing to purchase the Services at the correct price or cancelling your order. We will not process your order until we have your instructions. If we are unable to contact you using the contact details you provided during the order process, we will treat the order as cancelled and notify you in writing. However, if we mistakenly accept and process your order where a pricing error is obvious and unmistakeable and could reasonably have been recognised by you as a mispricing, we may cancel supply of the Services and refund you any sums you have paid.
8.1. Payment for the Services is in advance. We will invoice you immediately on acceptance of your order and payment shall be in full and cleared funds within 30 days of the date of any invoice.
8.2. You can pay for the Services by cheque or bacs payment to the bank account nominated in writing by us, and time for payment shall be of the essence of this contract.
8.3. If you fail to make a payment under the Contract by the due date, then, without limiting our remedies under clause 14 (Termination), you will have to pay interest on the overdue sum from the due date until payment of the overdue sum, whether before or after judgment. Interest under this clause 8.3 will accrue each day at 4% a year above the Bank of England's base rate from time to time, but at 4% a year for any period when that base rate is below 0%.
9.1. You shall be granted access to the Exhibition Space between 11am – 4pm on 5th June 2023 and between 10am - 6pm on 6th June 2023. There shall be no access to the Exhibition Space after 8am on 7th June 2023. If this information is amended it will be noted in the exhibitor packs.
9.2. Ticket allocations will be as set out on the Order Confirmation.
9.3. You shall be entitled to three vehicle passes to allow access for off-loading only and this is not a parking permit. There will be no vehicle access to Exhibition Space after 8am on 7th June 2023.
9.4. Additional tickets to the Event may be purchased additional to this contract via the general admissions.
9.5. All indoor Exhibition Space will be on clean flat concrete (should the indoor space be oversubscribed, space will be made available in marquees on grass. Outdoor Exhibition Space is available on grass and limited hardstanding.
9.6. Electricity can only be provided for indoor and outdoor stands if specified within the Services.
9.7. Water standpipes will be available at the Event.
9.8. Hurdles may be provided by us if included within the Services. These are 6ft in length.
10. Intellectual property rights
10.2. We agree to grant you a fully paid-up, worldwide, non-exclusive, royalty-free licence during the term of the Contract to copy the deliverables specified in your order (excluding materials provided you) for the purpose of receiving and using the Services and such deliverables in your business. You may not sub-license, assign or otherwise transfer the rights granted in this clause 10.2.
10.3. You agree to grant us a fully paid-up, non-exclusive, royalty-free, non-transferable licence to copy and modify any materials provided by you to us for the term of the Contract for the purpose of providing the Services to you.
11.3. Further details of how we will process personal information are set out in https://www.nationalsheep.org.uk/privacypolicy/ .
12.1. We have obtained insurance cover in respect of our own legal liability for individual claims not exceeding £10,000,000 per claim. The limits and exclusions in this clause reflect the insurance cover we have been able to arrange, and you are responsible for making your own arrangements for the insurance of any excess loss.
12.3. Subject to clause 12.2, we will not be liable to you, whether in contract, tort (including negligence), for breach of statutory duty, or otherwise, arising under or in connection with the Contract for:
12.4. Subject to clause 12.2, our total liability to you arising under or in connection with the Contract, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, will be limited to the total Charges paid under the Contract.
12.5. We have given commitments as to compliance of the Services with the relevant specification in clause 5.1. In view of these commitments, the terms implied by sections 3, 4 and 5 of the Supply of Goods and Services Act 1982 are, to the fullest extent permitted by law, excluded from the Contract.
12.6. Unless you notify us that you intend to make a claim in respect of an event within the notice period, we shall have no liability for that event. The notice period for an event shall start on the day on which you became, or ought reasonably to have become, aware of the event having occurred and shall expire six months from that date. The notice must be in writing and must identify the event and the grounds for the claim in reasonable detail.
12.7. This clause 12 will survive termination of the Contract.
13.1. We each undertake that we will not at any time disclose to any person any confidential information concerning one another's business, affairs, customers, clients or suppliers, except as permitted by clause 13.2.
13.2.1. to such of our respective employees, officers, representatives, subcontractors or advisers who need to know such information for the purposes of exercising our respective rights or carrying out our respective obligations under the Contract. We will each ensure that such employees, officers, representatives, subcontractors or advisers comply with this clause 13; and
14.1.3. you take any step or action in connection with you entering administration, provisional liquidation or any composition or arrangement with your creditors (other than in relation to a solvent restructuring), being wound up (whether voluntarily or by order of the court, unless for the purpose of a solvent restructuring), having a receiver appointed to any of your assets or ceasing to carry on business;
15.1. We will not be liable or responsible for any failure to perform, or delay in performance of, any of our obligations under the Contract that is caused by any act or event beyond our reasonable control (Event Outside Our Control).
15.2.2. our obligations under the Contract will be suspended and the time for performance of our obligations will be extended for the duration of the Event Outside Our Control. We will arrange a new date for performance of the Services with you after the Event Outside Our Control is over.
15.3. You may cancel the Contract affected by an Event Outside Our Control which has continued for more than seven days. To cancel please contact us. If you opt to cancel we will refund the price you have paid, less the charges reasonably and actually incurred us by in performing the Services up to the date of the occurrence of the Event Outside Our Control.
16.2. Any notice or other communication given under or in connection with the Contract must be in writing and be delivered personally, sent by pre-paid first-class post or other next working day delivery service, or email.
16.4. In proving the service of any notice, it will be sufficient to prove, in the case of a letter, that such letter was properly addressed, stamped and placed in the post and, in the case of an email, that such email was sent to the specified email address of the addressee.
17.2. Variation . Any variation of the Contract only has effect if it is in writing and signed by you and us (or our respective authorised representatives).
17.3. Waiver . If we do not insist that you perform any of your obligations under the Contract, or if we do not enforce our rights against you, or if we delay in doing so, that will not mean that we have waived our rights against you or that you do not have to comply with those obligations. If we do waive any rights, we will only do so in writing, and that will not mean that we will automatically waive any right related to any later default by you.
17.4. Severance . Each paragraph of these Terms operates separately. If any court or relevant authority decides that any of them is unlawful or unenforceable, the remaining paragraphs will remain in full force and effect.
17.5. Third party rights . The Contract is between you and us. No other person has any rights to enforce any of its terms.
17.6. Governing law and jurisdiction . The Contract is governed by English law and we each irrevocably agree to submit all disputes arising out of or in connection with the Contract to the exclusive jurisdiction of the English courts.